Payroll Specialist

Rochester, New York, NY
Full Time
Human Resources
Mid Level

Join our growing organization as a Payroll Specialist and play a vital role in delivering a superior employee experience for our front-line Retail and Customer Service teams. We’re looking for a passionate, detail-oriented payroll professional eager to help us build a best-in-class organization.

Hybrid Work Environment:
As this role embraces a hybrid model, we anticipate a once-a-week meeting with the hiring manager in the Webster, New York Area.  

Who we are: 

Saatva is recognized as one of the fastest-growing private companies by Inc. Magazine and ranked the 5th fastest-growing e-retailer by Internet Retailer. We’re dedicated to crafting luxury, eco-friendly mattresses and bedding at exceptional value, and we've been awarded Sustainable Product of the Year. With multiple retail expansions planned for 2025 and beyond, this is an exciting time to join us and be a part of our journey.

What you will do:

  • Coordinate, reconcile, and process payroll through ADP.
  • Ensure accurate and timely payroll processing.
  • Calculate and adjust wages as needed.
  • Manage employee changes, including processing new hires in HRIS Systems, terminations, garnishments, tax deductions, and more.
  • Process workers' compensation and unemployment wage requests promptly.
  • Submit data for leave and disability coverage processing and payment.
  • Prepare payroll reports as required.
  • Enforce federal, state, and local payroll compliance, advising management on actions needed.
  • Update and maintain State and Local Withholding Tax Rates
  • Administer our 401(k) program and jurisdictional enrollments.
  • Respond promptly to Payroll, HR, and Benefits inquiries.
  • Process the HR team’s incoming mail and notices
  • Maintain confidentiality and uphold payroll and HR integrity.
  • Support new employee onboarding, serving as a key contact for payroll and HR questions.
  • Additional duties as assigned.

Note: This is a remote role with periodic travel to our NY offices.

What you will need:

  • Experience processing multi-state payroll (California experience a plus).
  • At least 1 year of experience with ADP Payroll.
  • Excellent communication and interpersonal skills.
  • Ability to maintain confidentiality and high discretion.
  • Strong organizational skills, capable of working under pressure.
  • Exceptional problem-solving abilities and attention to detail.
  • Ability to prioritize tasks and meet deadlines.
  • Possessing a strong customer service orientation.
  • Proficiency in MS Office, particularly Excel.
  • Familiarity with HR and Benefits Administration (or a strong willingness to learn).
  • High School Diploma required; college degree or equivalent experience preferred.

Be part of our success story. Apply today to join Saatva as we continue to grow and set new standards in the industry!

Equal Employment Opportunity

At Whitestone Home Furnishings, LLC, we are committed to a culture of diversity and inclusiveness, as demonstrated through our recruitment, retention and employee development programs, and are committed to the hiring, retention and success of diverse candidates. We maintain an environment that respects and builds on the assets and talents of each person, valuing their differences. As an equal opportunity employer, we do not discriminate against qualified job applicants on the basis of race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender (including gender nonconformity, status as a transgender or transsexual individual, and gender identity or expression), sexual and reproductive health decisions, age, physical or mental disability, citizenship, military status (including past, current, or prospective service in the uniformed services), genetic information, predisposing genetic characteristics, marital status, partnership status, sexual orientation, caregiver status, or any other status or condition protected by applicable law. This policy extends to all aspects of the employment hiring process, including but not limited to, recruitment, selection, compensation, and benefits.


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